Silent Auction Preparation Must Be Done
A silent auction is an event in which there are some items placed for sale, bid for participants, then they can purchase the item they are interested in. This silent auction is usually arranged by non-profit organizations to fundraise money for some specific causes. There is a number of items that will be shown during the auction such as art items, jewelry, gift certificate, destination packages, and many more.
The silent auction bid sheets template will really help participants to write down their bids to bidding the item they are interested in. During the process, all the items will be presented in a room the silent auction is held, and there will be a bid sheet in front of each item. If the participants are interested in the items, they can write down their bids started with the lowest one that is set by the rule of the silent auction.
Silent Auction Bid Sheets Samples :
Some Preparations for Silent Auction
Arranging an event needs lots of effort and preparations so that Silent Auction does. Here are some basic yet important preparations to arrange a silent auction successfully.
Once you plan your event, silent auction, you need to do the promotion as soon as possible. There are lots of ways to promote the event, and social media is the best way yet free to promote your event. Use your social media emails, and even some chats to inform your surroundings. Keep promoting the event you are going to hold repeatedly.
Selecting a venue for the silent venue is really important to make the event goes well. The traffic flow in the venue is the most important, so make sure to choose a venue that will avoid traffic jams. Make sure that all the participants can move freely without any crowd in the venue. There must be enough space for the display tables where all the items are presented.
Choosing items is another thing that should be really considered. The first thing you should consider before choosing items is to think about the participants. Are the participant’s academics? Are they art collectors? Are they thrill-seekers? You need to make sure that the items you choose will be excited for all the participants so that they will be enthusiastic about purchasing.
- Item description
After you choose the best items to present, the next thing you should consider is the item description. All the items presenting in the silent auction must be described well. It must include the details of the items, who donated the item, the reason why the item is valuable and more things about the item that the participants might be curious about.
- Item display
The last thing you should prepare for presenting the item is about the display. How you set the items, will establish the way participants see the items. You may use platforms, stands, easels, or stages to make the item stands out so that the participants will be interested in purchasing. Do not forget to place the silent auction bid sheets template in front of each item to let the participants write down their bids.
Silent Auction Bid Sheets Template | Word – download