Lists of Secretary Job Descriptions
Secretary plays a hugely supportive role in organization and company as they are responsible to undertake lots of varieties of tasks. Being a secretary means that she/he is able to be a facilitator among the executives, other employees, and also clients. Secretary must be able to be multitasking because they hold huge responsibilities for the company and also the organization.
Those varieties of job-desks a secretary must be done, she/he needs secretary job description template. This template aims to make the secretary’s job easier and more organized. Furthermore, in a huge company, a secretary will help executives arrange and manage their works that must be really important for the company. That is why the secretary’s job desks must be arranged systematically.
List of Secretary Job Descriptions
Because of the importance of secretary jobs, secretaries could be the first impression of a company for a client. Even some secretaries will work at the front desk and must greet clients. They also have access to communicate with clients to manage everything before they give it to the executives. For more detail, keep on reading below.
- Welcome the clients
As a secretary, especially in a company, she/he must greet visitors or clients warmly and direct them to the place they need to go in the right direction. A secretary also has to answer inquiries when someone needs her/his help. They need to create a welcoming environment so that clients or visitors feel comfortable when visiting the office.
- Arrange the executive’s schedule
The main job desk of the secretary is arranging a schedule for the executive or the boss. It is understandable because the boss must be very busy with lots of meetings so that they need help. Here is the secretary’s role to arrange appropriate schedule and also the meetings the boss should attend.
Secretary needs to be multitasking because she/he needs to book meeting rooms, arrange the right schedule, schedule appointment, and also re-set it when something unexpected happens. Secretary must be able to think fast to find a solution when there is something that ruins the boss’s schedule. Sudden meetings sometimes also happen and the secretary must be able to arrange that.
- Communicate with clients
A secretary needs to have good communication skills because she/he will communicate with lots of people. A secretary needs to be able as a bridge between the boss and other employees. Besides, the one who will communicate with the client is also a secretary. They will do phone calls, direct calls, and even messaging with clients, and those need good communication skills.
- Arranging files
Secretary will receive lots of files to check before she/he gives them to the boss to review and put on the signature. The secretary also receives a bunch of emails that need to be replied to so that the ability to arrange and organizing files is really needed. They will take care of lots of documents such as invoices, service order statements, order office supplies, and many more.
In conclusion, knowing that a secretary needs to be multitasking because of the variety of job-desks, it is understandable that they need a simple secretary description job template.
Secretary Job Description Template | Word – download